Document Submission

Please read carefully before you continue:

Attachments will not be saved with the Save and Resume Later button. Review the required documents and be ready to complete the application before you start uploading your documents.

Below, you will find a list of supporting documentation required for your application. Please ensure that all required documents are accessible, and legible in digital format. Your certification consultant will need easy access to these documents prior to and during your certification call.

If all required documents are not available in accessible, legible digital format prior to the certification call, you will not be able to proceed until this issue is rectified.

If there are missing documents, incomplete information, or discrepancies in documents to support ownership, operation, and control, recommendation for certification will be delayed. Additional fees for follow-up and reassessment of additional or revised documents may be incurred.

Company governance structures can be complicated. Particularly when there are multiple shareholders involved. It is highly recommended that you review any and all governance documents for your company for restrictions on control of the business by the LGBTQ identifying owner. (Tip: look out for works like “majority”, “consent”, or “unanimous”). As a reminder, to be certified with CCQC, there can be no restriction on control by the LGBTQ identifying owner.

The documents submitted during this process are intended to create a snapshot of your business’ current structure. Any changes to your business (incorporation, name changes, rebranding, etc.) should occur before or after you are certified. It is not recommended that the certification process be initiated while changes to your organization are underway as it can complicate your application.

If you are have questions about documentation, or are having challenges with any of the documents required below, please click “save and resume later” and reach out to your CCQC business development representative, or email us at [email protected] so that we can help you move forward in the process.

Declaration of 2SLGBTQI+ status *

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Please sign and upload the declaration of 2SLGBTQI+ Status form.

Supporting documents for 2SLGBTQI+ status *

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Please upload one of the documents from our LGBTQ Status Qualifiers list. If you are submitting personal references in lieu of another option on the list. Please click this link, and follow the instructions detailed

Proof of Canadian citizenship or permanent residency (please review instructions below) *

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Please upload your passport or permanent residency card. Please note that a driver’s license does NOT prove that you are a Canadan citizen or permanent resident. Business owners must be a Canadian citizen or permanent resident in order to be certified with the CCQC. If you are having difficulty with this step, please contact [email protected]

Does your proof of Canadian citizenship or permanent residency uploaded above also serve as government issued photo identification? *

Yes
No

Additional Photo ID – Please upload a piece of government issued photo ID (must be valid and not expired). *

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If you are having challenges meeting this requirement, please contact your CCQC business development representative or email us at [email protected]

Resume, bio, or link to LinkedIn profile for each owner, partner, director, and shareholder. *

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These documents show evidence of the owners’ direct involvement and management of the business

Business contract history for the past six months *

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We use this information to verify your business is an operating entity providing goods or services.

Has your corporation been in business for at least one full year? *

Yes
No

Has your company been in business for at least one full year? *

Yes
No

Financial Statements (Corporation) – Please upload your most recent T2 corporate tax return (Please note that we require the complete return that you submitted to the government, not the notice of assessment). *

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Financial statements provide evidence that you are conducting business as described in the application. Governance documents and financial information are used collectively to verify the ownership, operation and control by LGBTQ owners. Please note that the assessment process does not evaluate the company’s profitability, financial viability or ability to undertake contracts. This is the purview of a buyer. – CCQC is able to provide alternative methods for submission of sensitive supporting documents upon request. Please contact [email protected] for more information.

Financial Statements (Corporation First Year) – Please provide the opening balance sheet and income projection for the corporation *

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Financial statements provide evidence that you are conducting business as described in the application. Governance documents and financial information are used collectively to verify the ownership, operation and control by LGBTQ owners. Please note that the assessment process does not evaluate the company’s profitability, financial viability or ability to undertake contracts. This is the purview of a buyer. – CCQC is able to provide alternative methods for submission of sensitive supporting documents upon request. Please contact [email protected] for more information.

Financial Statements (Corporation First Year) – Please provide a letter on official letterhead signed by a certified accountant stating that the accountant has been engaged by the applying business. *

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Please consult with your CCQC business development representative if you have not yet engaged an accountant.

Financial Statements (Sole Proprietor/Partnership) – Please provide three years of personal income tax returns plus T2125 Statement of Business and Professional Activities for the years as a registered business entity. *

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Financial statements provide evidence that you are conducting business as described in the application. Governance document and financial information are used collectively to verify the ownership, management and control by LGBTQ owners. Please note that the assessment process does not evaluate the company’s profitability, financial viability or ability to undertake contracts. This is the purview of a buyer. – CCQC is able to provide alternative submission options for sensitive supporting documents upon request. Please contact [email protected] for more information.

Financial Statements (Sole Proprietor/Partnership First Year) – Please submit any and all financial documents pertaining to the start up of your business including a letter of engagement if you have hired an accountant. *

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Financial statements provide evidence that you are conducting business as described in the application. Governance document and financial information are used collectively to verify the ownership, management and control by LGBTQ owners. Please note that the assessment process does not evaluate the company’s profitability, financial viability or ability to undertake contracts. This is the purview of a buyer. – CCQC is able to provide alternative submission options for sensitive supporting documents upon request. Please contact [email protected] for more information.

Business Registration in Provinces *

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These documents are used to verify that the business is sufficiently registered in the province of operation. CCQC can only work with businesses that are sufficiently registered.

Evidence of federal business number and tax accounts *

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These documents are used to verify that the business is sufficiently registered in the province of operation. CCQC can only work with businesses that are sufficiently registered.

Business Licences and permits as required *

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This is a global supplier diversity standard to verify that the business is in compliance within the industry in which it operates. Some businesses require specific insurance coverage and riders.

Proof of Bonding or Insurance as required.

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This is a global supplier diversity standard to verify that the business is in compliance within the industry in which it operates. Some businesses require specific insurance coverage and riders.

Bank Signature Authorization Document *

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The bank signature authorization document issued by your bank shows who has signing authority on the accounts of the company including any special instructions and conditions. This document also corroborates your day-to-day involvement and control of operations. In rare cases where there is an additional signer on a sole proprietor business account, the assessor will assess any risk to control of the company by the LGBTQ owner. Should you be having challenges securing this document from your bank, please contact [email protected].

Description of Current Partnership Structure *

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These documents outline the details of the partnership. Like the bylaws or articles of incorporation for a corporation, the description of partnership structure allows us to determine control of the business. These are legal documents created by a lawyer or notarized.

Partnership Agreements. *

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These documents outline the details of the partnership. Like the bylaws or articles of incorporation for a corporation, the description of partnership structure allows us to determine control of the business. These are legal documents created by a lawyer or notarized.

Proof of capital investment. *

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These documents are used to verify ownership percentage and the initial purchase of shares and agreements between the partners of the business.

Profit Sharing Agreements. *

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These documents are used to verify ownership percentage and the initial purchase of shares and agreements between the partners of the business.

Dissolution Agreements with Buy-Out Rights. *

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These documents are used to indicate the level of involvement by the owners in the day to day operations of the business and/or if the owners have relinquished any control to other parties.

Third-party Agreements, Management Service Agreements (as applicable). *

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These documents are used to indicate the level of involvement by the owners in the day to day operations of the business and/or if the owners have relinquished any control to other parties.

Certificate of incorporation *

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We use this to verify that your business is incorporated either federally or provincially – We also use this to verify the legal name and date of incorporation for your company.

Corporate bylaws *

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Corporate Bylaws are rules a corporation uses to organize its internal management. They outline meeting rules, voting rights, and the policies and responsibilities of the corporation’s directors, officers, and shareholders. Corporate Bylaws help us to verify any restrictions on control of the business by the LGBTQ owner.

Articles of Incorporation (known as Articles), as well as any documented changes to the Articles (as applicable). *

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Articles of incorporation are a set of formal documents filed with a government body to legally document the creation of a corporation. Articles are often attached to the Certificate of Incorporation and include Schedules. Articles of incorporation generally contain pertinent information, such as the firm’s name, street address, agent for service of process, directors, and the amount and type of stock to be issued.

Current Directors Register and Officers List *

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This is another document that will assist in verifying control of the company.

Current Shareholders Register *

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These documents will specifically notate all shareholders, share class, percentage of ownership and voting power. We use these documents to verify that the LGBTQ owner or owners possess at least 51% ownership and voting power within the company.

Securities Registers *

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These documents will specifically notate all shareholders, share class, percentage of ownership and voting power. We use these documents to verify that the LGBTQ owner or owners possess at least 51% ownership and voting power within the company.

Share Certificates *

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These documents will specifically notate all shareholders, share class, percentage of ownership and voting power. We use these documents to verify that the LGBTQ owner or owners possess at least 51% ownership and voting power within the company.

Resolutions and Minutes of first and most recent Board Meetings *

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Your first board meeting will notate who is included on the board of directors. Resolutions and share subscriptions will be present in future or most recent minutes. We use this documentation to verify the level of control of the LGBTQ owner and any changes to ownership or control. In some cases, control of a company may be affected by the presence of a board of directors.

Shareholder Agreements (as applicable). *

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This document states what can be done with the owned shares, special agreement conditions that affect ownership or control. Example: “unanimous decision” requirements.

I confirm the above information is accurate and up to date to the best of my knowledge

I confirm that I have not uploaded any placeholders above and have connected with CCQC’s supplier diversity team with any questions or challenges before submission.

Please contact [email protected] with any questions or challenges you may have before you submit your application and documents.

Owners

Client References

Client References #2

You indicated you are a Contractor, please complete the following fields:

You indicated your business is Transportation, please complete the following fields:

Please Review Carefully

Checklist: Preparing To Submit Your Supporting Documents

Best Practices For Submitting Your Documents:

Please Carefully Review The Checklist Below Before Proceeding

Document Submission

Please read carefully before you continue:

Attachments will not be saved with the Save and Resume Later button. Review the required documents and be ready to complete the application before you start uploading your documents.

Edit Certified Supplier Application

Owners

Client References

Client References #2

You indicated you are a Contractor, please complete the following fields:

You indicated your business is Transportation, please complete the following fields:

Please Review Carefully

Checklist: Preparing To Submit Your Supporting Documents

Best Practices For Submitting Your Documents:

Please Carefully Review The Checklist Below Before Proceeding

Document Submission

Please read carefully before you continue:

*Attachments will not be saved with the Save and Resume Later button. Review the required documents and be ready to complete the application before you start uploading your documents.*

Attachments will not be saved with the Save and Resume Later button. Review the required documents and be ready to complete the application before you start uploading your documents.